Privacy policy

PlainHiring is staffing software run by Tampa Bay AI Solutions, LLC. In this policy, "we" and "us" mean that company.

Staffing agencies, and some companies hiring for themselves, use PlainHiring under their own name and colors to post jobs, collect applications, and take new hires through their paperwork. This policy calls each of those customers "the agency".

This policy covers plainhiring.com and every careers site, application form and new-hire checklist that runs on PlainHiring.

When you apply for a job or fill in a new-hire checklist, you are giving your information to the agency whose name is on the page. The agency decides what to ask for, who on its team can see it, and what happens to your application. We store and process that information on the agency's behalf so the software works.

In practice this means two things:

• Questions about a job, an application or your paperwork should go to the agency first. It knows your situation and we do not.
• You can also write to us at support@plainhiring.com. We will help, or put you in touch with the right person at the agency.

For people who work at an agency and have their own PlainHiring account, we are the ones who decide how that account information is used, and this policy describes it.

What we hold depends on how you use PlainHiring.

If you work at an agency

• Your name and work email address.
• Your role on the team: admin, recruiter or onboarding.
• Invites you send to teammates: the email address invited, the role offered, and who sent it.
• Your company's details: its name, a short name, the kind of staffing it does, its two brand colors, and the address of its careers site.
• The jobs your team writes: title, client name, city and state, shift, type of work, number of openings, pay range, description and requirements.
• The onboarding checklist your company sets up.
• A record of who created a job, who started an onboarding, and who reviewed a checklist step.

If you apply for a job

• Your full name and mobile number.
• Your email address, if you choose to give it.
• When you can start, your yes or no answers about the job's requirements, and any note you add for the recruiter.
• Which job you applied for, when you applied, and where you came from, such as the careers site or a job board.
• The stage the agency moves your application to, such as screened or offer.

You do not need an account or a resume to apply, and the application form does not ask for either.

If you are a new hire

When an agency starts your onboarding, it gives us your email address and, if it has one, your start date. We copy your name and phone number from your application, and the job title and client name from the job. We then keep:

• An account tied to your email address, so you can open your checklist.
• The steps you confirm and the time you confirmed them.
• Your answers to the questions the agency asks. The standard checklist asks for an emergency contact: their name, phone number and relationship to you.
• The documents you upload, as photos or PDF files. The standard checklist asks for a photo ID and a license or certification.
• The status of each step, any note the agency sends back to you, and when and by whom a step was reviewed.

The agency can change its checklist, so yours may ask for things that are not listed here. If you are not sure why something is being asked for, ask the agency before you send it.

Some steps are tasks the agency does itself, such as a background check or a drug screen. PlainHiring does not run those checks. The checklist only records whether the agency has marked the task as done.

From everyone who visits

Like any website, the servers that host PlainHiring keep standard logs of the requests they receive: IP address, browser type, the page requested and the time. They are used to keep the service running and to look into abuse.

Live job postings are public. Each one appears on the agency's careers site with the agency's name and colors, carries the structured data that search engines such as Google read, and is listed in a job feed that job boards can pick up. A posting holds job details only.

Nothing about an applicant or a new hire is ever public:

• Applications can be read only by the agency's admins and recruiters.
• A new hire's checklist can be seen only by that person and by the agency's team.
• Uploaded documents can be opened only by the new hire who uploaded them and by the agency's admins and onboarding staff.

We use the information above for these purposes and no others:

• To run the service: showing jobs, delivering applications to the agency, and taking new hires through their checklist.
• To sign people in and keep accounts secure.
• To send the emails the service depends on: sign-in links, team invites and checklist links.
• To fix problems and answer people who write to us for help.
• To meet our legal obligations.

We do not sell personal information. We do not use it for advertising. We do not make hiring decisions, automated or otherwise: people at the agency read applications and decide.

Most people sign in with a link we send to their email address, so there is no password. You can choose to sign in with your Google or Apple account instead. This section explains exactly what happens to your Google or Apple information if you do.

What we receive

• From Google: your name, your email address and your profile picture.
• From Apple: your name and your email address. If you ask Apple to hide your email address, we receive the relay address Apple creates for you instead.

We never see your Google or Apple password. We do not ask for access to anything else in your account, such as your mail, contacts, calendar or files.

How we use it

Only to create your PlainHiring account and to sign you in to it.

Where it is kept

With your account record at Supabase, the company that provides our database and sign-in system.

What we do not do with it

• We do not sell it.
• We do not use it for advertising.
• We do not share it with anyone except the service providers listed under Who we share it with, and only so they can run PlainHiring for us.
• We do not use it to train machine learning or AI models.

Our use of information received from Google APIs follows the Google API Services User Data Policy, including its Limited Use requirements.

How to remove it

Write to support@plainhiring.com and we will delete your account and the Google or Apple information kept with it. You can also remove PlainHiring's access at any time in your Google Account or Apple Account settings.

The agency

Applications and new-hire checklists go to the agency they were sent to. That is the purpose of the service.

The companies that run our systems

These providers handle information for us and only to provide their service:

Search engines and job boards

They receive public job postings only. They never receive anything about applicants or new hires.

When the law requires it

We may disclose information if a court order or another valid legal demand requires us to.

If the business changes hands

If PlainHiring is sold or merged into another company, the information it holds may move to the new owner, who would be bound by this policy until it is changed in the way described below.

We do not share personal information with advertisers or data brokers.

PlainHiring sets cookies only as part of signing in. They hold your session so you stay signed in as you move between pages, and they are needed for the service to work.

If you only read plainhiring.com, browse a careers site or apply for a job, we set no cookies at all.

There are no analytics scripts, no advertising cookies and no third-party trackers anywhere on the site. That is why you do not see a cookie banner: there is nothing optional to turn off.

Information is kept while the agency's account is open, and it is deleted on request. We have not set an automatic deletion schedule.

After something is deleted, copies can remain in our providers' routine backups for a while before they are overwritten.

To see, correct or delete the information we hold about you, write to support@plainhiring.com. We may ask a question or two to confirm that the request really comes from you.

• Applicants and new hires: the agency is usually the quickest place to start, because it can see your record. You can also write to us directly. We will delete your information, or tell you if part of it has to be kept, for example because the law requires the agency to keep hiring records.
• Agency team members: an admin at your company can remove you from the team. To have your account deleted completely, write to us.
• Agencies: an admin can write to us to have the company's whole account and its data deleted.

Depending on where you live, the law may give you further rights over your information, such as the right to receive a copy of it. Write to the same address and we will handle the request.

• Every connection to PlainHiring is encrypted.
• Each agency's records are kept apart in the database, with rules that stop one agency's team from reading another's.
• Inside an agency, access follows a person's role. Only admins and recruiters can read applications, and only admins and onboarding staff can open uploaded documents.
• Uploaded documents are kept in private storage, not at public addresses.
• Sign-in uses a one-time emailed link, Google or Apple, so we never store a password.

No system is perfectly secure. If we learn of a breach that affects your information, we will tell the agency, and we will tell you where the law requires it.

PlainHiring is for people who are old enough to work. It is not meant for children under 13, and we do not knowingly collect their information. If you believe a child has sent us information, write to support@plainhiring.com and we will delete it.

When we change this policy, we will post the new version on this page and update the effective date at the top. If a change is significant, we will also tell agency admins by email.

Privacy questions and requests go to support@plainhiring.com.

PlainHiring is operated by Tampa Bay AI Solutions, LLC.