Terms of service

These terms are an agreement between you and Tampa Bay AI Solutions, LLC, the company that runs PlainHiring. In these terms, "we" and "us" mean that company, and "the agency" means a staffing agency or other company that uses PlainHiring to hire.

You agree to these terms when you create an account, accept a team invite, apply for a job through PlainHiring, or open a new-hire checklist. If you use PlainHiring for a company, you agree on that company's behalf and confirm that you are allowed to. If you do not agree, do not use the service.

Our privacy policy explains what we do with personal information.

Three kinds of people use PlainHiring.

• Agencies and their teams. You must be at least 18 and allowed to act for your company. An admin invites teammates and chooses each person's role. The agency is responsible for who it invites and for what they do with their access.
• People applying for jobs. Anyone can read a job posting and apply. You do not need an account.
• New hires. You open your checklist with the account tied to the email address your agency used to start your onboarding.

Your sign-in

You sign in with a link sent to your email address, or with Google or Apple. Anyone who can read your email can therefore sign in as you, so keep that email account secure. One account is for one person: do not share it. If you think someone else has used your account, write to support@plainhiring.com.

The information you give us about yourself and your company must be true.

PlainHiring is a tool. We are not a staffing agency, an employer or a recruiter, and we are not a party to any agreement between an agency and its candidates, its hires or its clients.

The agency is responsible for:

• Its job postings. Every posting must be for a real, open job, and must describe the work, the location and the pay truthfully.
• Its hiring decisions. People at the agency decide who moves forward and who is hired. PlainHiring does not screen, rank or reject anyone.
• Following employment law. This includes laws on equal opportunity and discrimination, pay disclosure, wages and hours, checking that a person may legally work, background checks and drug screens, and keeping records.
• What it asks people for. The agency chooses the questions and documents in its checklist. It must have a lawful reason for each one, tell candidates and hires how their information will be used, and give access only to team members who need it.
• Its own relationships. Anything the agency has agreed with its clients, candidates and workers is between them.

We do not give legal advice. Nothing in the product, including the checklist every company starts with, is a statement that a step is legally required or that it is enough to comply with the law.

If someone brings a claim against us because of an agency's postings, its hiring decisions, how it treated a candidate or a hire, or its breach of these terms, the agency will cover our reasonable costs and losses from that claim.

If you apply for a job or complete a new-hire checklist:

• Give true information, and apply only as yourself.
• Your application goes to the agency named on the page. We do not promise a reply, an interview or a job.
• Upload only the documents your checklist asks for.
• Questions about the job, your pay or your paperwork go to the agency.

Applying for a job and completing a checklist are free. We never charge candidates or new hires.

Do not use PlainHiring to:

• Post a job that does not exist, or use a posting to collect personal information or money from applicants.
• Ask anyone to pay to apply or to be considered for a job.
• Discriminate unlawfully in a posting or in a hiring decision.
• Send false applications, or apply in someone else's name without their permission.
• Upload anything unlawful, or any file meant to harm a computer or a person.
• Reach another company's data or another person's account.
• Copy applicant or hire information out of the service in bulk for any purpose other than your own hiring.
• Overload the service, probe it for weaknesses, or try to get around its security.
• Send spam.
• Copy or resell the software without a written agreement with us.

If we find any of this, we may remove the content involved and suspend or close the account.

The agency owns what it puts into PlainHiring: its company details, its job postings, its checklist, and its records about applicants and hires. Applicants and new hires keep whatever rights they have in what they submit. We do not claim ownership of any of it.

You give us permission to store, copy and display your content, but only as far as needed to run the service for you. For a live job posting, that includes publishing it on your careers site and making it available to search engines and job boards through structured data and your job feed. That is what posting a job in PlainHiring does.

We do not sell your content or use it for advertising. You are responsible for having the right to post what you post.

We own PlainHiring: the software, its design, its name and its logo. Your company's name and colors on your careers site and portal remain yours.

These terms let you use the service. They do not give you ownership of it, or the right to copy it or resell it.

These terms do not set a price, and we do not publish a price list. If your company pays for PlainHiring, the price and the payment terms are the ones we have agreed with your company in writing.

You can stop using PlainHiring at any time. To close a company's account, an admin writes to support@plainhiring.com.

We may suspend or close an account that breaks these terms, that puts other people or the service at risk, or that the law requires us to close. We will tell you why when we reasonably can.

When a company's account closes:

• Its careers site and job pages are taken down.
• Its team and its new hires can no longer sign in.
• Its data is deleted on request, as the privacy policy describes.

If you need a copy of your records, ask us before the account closes. The sections of these terms on your content, the service being provided as is, the limit on liability and governing law continue to apply after an account closes.

PlainHiring is new and it changes often. We may add, change or remove features. Some connections, such as posting to a particular job board, depend on other companies and may not be available.

We work to keep the service running, but we do not promise that it will be available at all times or free of errors.

To the fullest extent the law allows, PlainHiring is provided "as is" and "as available", without warranties of any kind, whether express or implied. That includes the implied warranties of merchantability, fitness for a particular purpose and non-infringement.

We do not promise that the service will fill a job, bring in applicants, or meet your legal obligations for you. Keep your own copies of any records the law requires you to keep.

To the fullest extent the law allows:

• We are not liable for indirect, incidental, special, consequential or punitive losses, or for lost profits, lost revenue, lost business or lost data, even if we were told they were possible.
• Our total liability for all claims connected with the service is limited to the amount your company has paid us for the service.

Some laws do not allow some of these limits. Where that is the case, the limits apply only as far as the law permits, and nothing in these terms limits liability that cannot legally be limited.

When we change these terms, we will post the new version on this page and update the effective date at the top. If a change is significant, we will also tell agency admins by email. If you keep using PlainHiring after a change takes effect, you accept the new terms.

These terms are governed by the laws of the State of Florida, without regard to its rules on conflicts of law. Any dispute that we cannot settle by talking it through will be brought in the state or federal courts located in Florida, and both sides accept the authority of those courts.

If a court finds that part of these terms cannot be enforced, the rest still applies. If we do not enforce a term on one occasion, we can still enforce it later.

These terms, together with any written agreement between us and your company, are the whole agreement about the service. If the two conflict, the written agreement applies.

Questions about these terms go to support@plainhiring.com.

PlainHiring is operated by Tampa Bay AI Solutions, LLC.